Privacy Policy
Your privacy matters to us. Learn how MyPerfectInvoice protects your data and respects your privacy while providing secure invoice software for freelancers and businesses.
Your Data is Secure
We use bank-level encryption, never sell your data, and give you full control over your information. Your invoice data belongs to you, always.
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Contents
Overview
MyPerfectInvoice LLC ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our invoice software platform and related services (the "Service").
This policy applies to all users of MyPerfectInvoice, including freelancers, content creators, small business owners, and their clients who receive invoices through our platform.
Information We Collect
Information You Provide Directly
- Account Information: Name, email address, password, business name
- Business Information: Company details, address, phone number, website, tax information
- Client Information: Client names, contact details, addresses (for invoicing purposes)
- Invoice Data: Products/services, prices, payment terms, notes, and related business information
- Social Media Information: Social media handles (Instagram, TikTok, etc.) when provided for invoice branding
- Payment Information: Billing address and payment method details (processed securely by our payment processors)
Information We Collect Automatically
- Usage Data: How you interact with our service, features used, time spent
- Device Information: Browser type, operating system, device identifiers
- Log Data: IP address, access times, pages viewed, referring websites
- Performance Data: Load times, errors, and technical performance metrics
For Content Creators
When you add social media handles to your invoices, this information is only used for display purposes on your invoices and is never shared with third parties for marketing.
How We Use Your Data
Primary Uses
- Service Delivery: Create, send, and manage your invoices
- Account Management: Maintain your account, process payments, provide customer support
- Communication: Send service-related notifications, updates, and responses to inquiries
- Platform Improvement: Analyze usage patterns to improve our features and user experience
- Security: Detect and prevent fraud, unauthorized access, and other security issues
Marketing Communications (Optional)
- Product updates and new features (you can opt-out anytime)
- Tips for freelancers and small businesses (educational content)
- Industry insights and invoicing best practices
What We DON'T Do
- ✗ We never sell your personal data to third parties
- ✗ We don't use your invoice data for advertising
- ✗ We don't share client information with competitors
- ✗ We don't track you across other websites
Data Sharing & Disclosure
When We Share Information
We only share your information in limited circumstances:
- Service Providers: Trusted third-party services that help us operate our platform (email delivery, payment processing, hosting). These providers are contractually bound to protect your data.
- Legal Requirements: When required by law, legal process, or to protect our rights and the safety of our users.
- Business Transfers: If we're involved in a merger, acquisition, or sale of assets, your information may be transferred (you'll be notified beforehand).
- With Your Consent: We may share information when you explicitly give us permission to do so.
Invoice Recipients
When you send an invoice to a client, they receive only the information necessary for the invoice (business details, invoice items, payment information). They do not get access to your account, other invoices, or personal information beyond what's on the invoice.
Security Measures
Encryption
All data is encrypted in transit (TLS 1.3) and at rest (AES-256)
Secure Infrastructure
Hosted on secure, compliant cloud infrastructure with regular security audits
Access Controls
Strict employee access controls and regular security training
Data Backups
Regular encrypted backups to prevent data loss
While we implement industry-standard security measures, no online service is 100% secure. We recommend using strong, unique passwords and enabling two-factor authentication when available.
Data Retention
- Active Accounts: We retain your data while your account is active and as needed to provide our services.
- After Account Deletion: Most personal data is deleted within 30 days. Some information may be retained longer for legal, security, or fraud prevention purposes.
- Invoice Data: Deleted invoices are permanently removed from our systems within 30 days, unless you've specifically requested data export.
- Legal Requirements: Some data may be retained longer to comply with legal obligations (tax records, payment information for accounting purposes).
Your Privacy Rights
You have several rights regarding your personal data:
Access
Request a copy of the personal data we hold about you
Correction
Update or correct inaccurate personal information
Deletion
Request deletion of your personal data (subject to legal requirements)
Portability
Export your data in a common, machine-readable format
To exercise these rights, contact us at admin@myperfectinvoice.com. We'll respond within 30 days of receiving your request.
Account Settings
Many privacy controls are available directly in your account settings, including the ability to update your information, control email preferences, and delete your account.
International Users
MyPerfectInvoice is operated from the United States. If you're located outside the US, please be aware that information we collect will be transferred to and processed in the United States.
GDPR Compliance (EU Users)
For users in the European Union, we comply with the General Data Protection Regulation (GDPR). This includes providing the privacy rights outlined above and ensuring lawful basis for data processing.
CCPA Compliance (California Users)
California residents have additional privacy rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information is collected and the right to delete personal information.
Children's Privacy
Our service is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you believe we have collected information from a child under 13, please contact us immediately so we can remove that information.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. When we make significant changes, we will:
- Update the "Last Updated" date at the top of this policy
- Notify you via email (if you have an account with us)
- Post a notice on our website
- For material changes, provide 30 days' advance notice
Your continued use of our service after changes become effective constitutes acceptance of the updated policy.
Contact Information
Questions About This Privacy Policy?
Privacy Inquiries:
General Support:
We typically respond to privacy inquiries within 48 hours during business days.
Your Privacy is Our Priority
Bank-Level Security
Your data is protected with the same encryption standards used by financial institutions.
Full Control
Access, update, or delete your data anytime. Your information belongs to you.
Transparent Practices
Clear policies, no hidden clauses. We explain exactly how we handle your data.